Over
the past few years the proliferation and misuse of personal information
has reached an intolerable state with both consumers and legislators
alike. As more and more privacy incidents occur, and as identity
theft and fraud continue to make headlines, consumers are likely
to base their decisions on who to do business with upon how much
trust they have in a business's ability to protect their private
information.
Data-at-Rest
Technology Brief
Using
high speed scanning technology to identify private information
in stored data files is the first step towards proactive information
governance. Once private information is discovered, protective
actions can be launched automatically to protect the file
and minimize the threat of a data loss incident. Lost laptops
and stolen desktop and servers are only part of the over all
equation that can cost an organization millions in direct
and indirect expenses. Computers are often discarded with
their hard drives intact and removable media is commonly disposed
of insecurely or misplaced altogether. The ability to automatically
and continuously scan laptops, desktops and servers for files
that contain personal or confidential information that once
found can then be secured automatically by encrypting and
moving it to a secure location or by deleting it. This effectively
reduces the organizations risk of a data loss incident ever
occurring.
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The Data-At-Rest
solutions offered by FiLink incorporate high speed scanning
technology. Performing asymmetric simultaneous scans on machines
by analyzing files for metadata and content in different steps,
the scanning technology reaches maximum efficiency for finding
PFI at rest in your network. |
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Instead
of having to open or define file shares on each machine, FiLink's
Data-At-Rest solutions analyze the various computers via administrative
shares. On defining a new system to scan, the system automatically
adds all administrative shares to the nightly refresh process.
This removes the need to define the filesystems on each workstation,
server, or laptop. In addition, any file share can be added
to the scan list as well as any filesystem mounted via a Samba
file share. |
Indexing and incremental scans
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Many
Data-At-Rest products only scan single points in time with only
the machines that are online at that point being scanned. FiLink's
solution indexes and stores the information for maximum scanning
and search capability. This enables institutions to perform
ad-hoc searches for PFI. It also allows searches of machines
that are no longer attached
to the network.
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Many
Data-At-Rest products require high amounts of user interaction.
FiLink's solutions automate this process. Automatic nightly
refreshes of your laptops, workstations, and servers means
that you always have the latest information on every machine
on your network. In addition to nightly scans, continuous
through-out the day scans can be enabled so that machines
that are highly mobile on your network, such as laptops, can
always be up to date. |
Multiple criteria matching
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GLBA,
HIPAA, PCI, SB1386. Each of these privacy regulations and
laws include different definitions of "private". The Data-At-Rest
solution enables your institution to perform matches against
multiple types of information. These matches by default are
First And/Or Last Name with an Account Number, First And/Or
Last Name with a Social Security Number, First And/Or Last
Name with a Credit Card Number, and other matches such as
Account Number with Social or Credit Card numbers. These criteria
can be modified to allow other permeations and/or PFI matches
such as Drivers License Number, Loan Number, and other items.
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The
Data-At-Rest solution performs nightly scheduled scans of
your network by default. These nightly scans are scheduled
to start immediately after normal business hours for regular
desktop and server machines. Laptops can be put into a logical
grouping and will be scheduled for refresh during business
hours when they are most likely to be active on the network.
This enables maximum effectiveness in refreshing the content
indexes as well as minimizing impact on daily business activities
for your network overall. |
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By
utilizing logical groups, you can quickly and easily define
actions when PFI is found. |
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Data-in-Motion
Prevent confidential information "leaks".
Data-at-Rest
Find and protect confidential information stored
on latops, workstations and servers.
E-mail
Encryption
Send confidential information securely via e-mail.
Disk
Encryption
Encryption for individual files or whole disk.
e-Discovery
Discover confidential information stored throughout
your network.
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